Funding & funding programmes - Your entry into the world of funding

Many young organisations and initiatives ask themselves: Where can I get money for my project? In order to clear the jungle of funding, it is helpful to understand how the terms funding, subsidies and funding programme are connected - especially in Berlin.

Regardless of whether you are committed to the environment, culture, participation or other topics orientated towards the common good: A good understanding of the funding landscape will help you.

This introductory text explains the most important terms, how they are connected and how you can find good support in Berlin.

"Promotion" is a collective term. It refers to any form of financial or in-kind support for projects that are orientated towards the common good. This can be money, but also premises, advice, technology or personnel support.

It is important to note that funding is usually earmarked for a specific purpose. You are not allowed to use the money freely, but must use it in the way stated in the grant. This distinguishes funding from donations, for example, which are often more flexible.

Funding is granted either once or over several years, depending on the type of project. You can apply for funding if your project fulfils certain criteria - for example from a district office or a foundation.

Funding is the specific money that is paid out as part of a grant. Funding can come from various sources:

• public administrations (e.g. senate administrations in Berlin, districts, federal ministries)
• foundations
• Funds and programmes
• EU programmes

Important: Anyone who receives funding usually has to prove what it was spent on. This includes receipts, invoices and proof of utilisation.

A funding programme is a systematic framework within which funding is awarded. It defines

• Which target group is supported
• Which topics are focussed on
• How much money is available
• Which types of costs may be covered
• Which deadlines apply
• Which documents are required

A funding programme is always limited in time. Some programmes run annually, others several times a year, others only once.

Examples:

• A district programme to support neighbourhood campaigns
• State funding for cultural events
• Federal funding for the promotion of democracy

A funding programme is therefore the "framework structure" through which you receive funding to implement your project.

This depends on the programme. Frequently funded items are

• Fees for speakers
• Material costs
• Room hire
• Public relations work
• Technical equipment
• Catering

Some programmes are not allowed to cover infrastructure costs, for example ongoing association rents or staff positions. You should pay attention to this when making your selection.

Some programmes expect you to contribute a small amount yourself - for example 5%. This can be your own money, but also voluntary working time (contributions in kind). This shows that the project is based on several pillars.

• Funding = the principle,
• Funding or grant = the money,
• Funding programme = the "drawer" from which the money comes.

Regardless of the programme, this is how funding usually works:

1. You find a suitable funding programme.
2. You submit an application (often with a project description and budget).
3. Your documents are checked.
4. If the programme is successful, you receive a decision.
5. You implement your project in accordance with the approval.
6. You submit a proof of utilisation.

It makes sense to start early enough: many deadlines are tight and processing takes time.

Use funding platforms such as the funding database or the overview of the Berlin State Centre .

Berlin-specific

• Project fund for cultural education (state programme)
• Berlin State Centre for Political Education
• District programmes such as FEIN or Partnerships for Democracy

Tip: Some programmes are aimed specifically at certain target groups, for example migrant organisations or projects that promote anti-discrimination and participation.

Federal & EU level

• Live Democracy!
• Federal Child and Youth Plan (KJP)
• European Social Fund (ESF)

1. Search systematically: Use filters for topics, sponsors or target groups.
2. Observe deadlines : Many programmes have fixed submission deadlines. Early planning is often necessary, as several months can pass between the research and the actual funding. It can also take several weeks to process an application.
3. Check non-profit status: Many funding programmes require your organisation to be recognised as a non-profit organisation. If you do not (yet) have this status, you can start by looking for small grants - for example through some Partnerships for Democracy (PfDs) or local funds.
4. Seek advice: The volunteer agencies in Berlin offer support with applications and guidance.

If you are unsure: It doesn't cost anything to ask. Funding agencies are happy to answer any questions.

Even if it seems like a lot at first, it will be easier to get started with a little practice and advice. Good networking, clear project ideas and careful planning increase your chances. Berlin offers many information and contact points for this. If you start early, ask questions and share your experiences, you are in the best position to be successful in your funding endeavours.